8/29/2023 0 Comments Notarized copyThis is a more in-depth and secure option and is often required when the legitimacy of the information contained within the document is of high importance. They will personally verify the information contained within the document with the awarding institution, attach a notarial cover sheet to the document detailing their findings and declare the authenticity of the document’s contents. A Notarised CopyĪ notarised copy of a document can only be produced by a Notary Public. Keep in mind that the solicitor must be registered with the FCO in order for this to be accepted for an Apostille. If validity of the information contained within the document is required, supporting documents could be requested from the institution which issued the document. If the document is longer than one page, it will not be accepted at the Chinese Embassy unless it has been bound by a notary as detailed below.Ī certified copy is generally quicker than obtaining a notarised copy. Taking a certified copy is useful if you wish to have a document legalised whilst keeping your original clean.įor education awards, this is perfectly acceptable to be sent to the FCO and Embassies. A photocopy will be taken, which will be stamped, signed and dated by the solicitor. This is not a verification of the information contained within the document, but simply a declaration that the solicitor has had sight of the original document. This could potentially save you additional time and costs! A Certified CopyĪ certified copy of a document can be produced by any registered solicitor. If your HR department has sent a document requirement list which mentions a notarised copy, we highly recommend clarifying this point. On occasion a notarised copy may be requested, but because of differences in terminology between one country and another, this could still be referring to simply obtaining a certified copy. This is not acceptable in some instances, such as a UK birth or marriage certificate which must always be done on the original. This is simply validating that the document is genuine, or taking a true copy of the original to receive the stamps to keep the original clean. This prepares the document for the next step which is usually an Apostille or other stamp from the issuing country’s government. For whatever reasons.Which process you may require for your needsĪ notarisation or certification is usually the first stage in the legalisation process. There are probably better ways - like have the notary public make the photocopies and put the seal physically onto them - but that is not what is done in the USA. If anything turns out wrong or fishy, they know whom to talk to - you signed it for correctness. The core point is that you signed it, and the notary just verifies that is was you that signed. Of course, that leaves various obvious avenues of cheating - you can bring a picture of your dog instead of the requested photocopy, and the notary public would not care and you can replace the photocopies after the sealed stamp is signed, as they are on different - not physically connected - sheets of paper. This was accepted without questions, and - I asked them - that's what they wanted. Note that the seal does not need to be on the photocopy (but it can). they give you a seal that confirms that they saw your ID and they saw you signing. show your ID, and sign in front of the notary public that you confirm that the copy is identical with the original.It is right what you described, and it makes not much sense at all, but that's what they want.Ī 'notary public' is a very common side-qualification, every office has typically one or two people that carry it. I had to deliver exactly that some months ago.
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